How to Configure Kantech Entrapass Web System

Products: Kantech Entrapass Web
Applies to: All Entrapass Web users

Overview

This article provides step-by-step instructions for configuring basic functions in Kantech's Entrapass Web system. AvanteTec recommends setting up components in the logical sequence outlined below to ensure proper system operation.

Recommended Configuration Sequence

Holidays - Used to override normal days on a schedule
Schedules - Used to define when operations can be executed or when actions are triggered
Access Levels - Used to determine when and where a card is valid
Cardholders - Used to define authorized users of the system

1. Define Holidays

Holidays override the access hours on schedules. There are slots to define 4 types of holidays, but typically only 2 types are used. We recommend the following paradigm:

Type 1 ("Holiday 1") - For days where office is closed (like Christmas Day)
Type 2 ("Holiday 2") - For days where office closes early (like Christmas Eve)

2. Define Schedules

Schedules tell the system when operations can or should be executed.

Common Uses for Schedules

Automatically unlocking doors (these are applied in the "Operations" tab)
Permitting employee access (these are applied in the "Access Level" tab)

Steps to Create a Schedule

Click on the Schedule tab
Select the component ('system' schedule or 'site' schedule)
Select your site name from the dropdown box
Click "+ Add"
Name the schedule in the 'New Schedule' box (e.g., Work Hours)
Select the times and days for the schedule to be active/valid
Click "Save" when complete

Using Schedule Intervals

You can split schedules using intervals. Example for a door that's open Mon-Fri 8am-5pm but closed for lunch from 11am-12pm:

Name the schedule "Workday Door Unlock Sched"
Set two intervals:
- 1st interval: M-F 0800 - 1100
- 2nd interval: M-F 1200 - 1700
Click "Save"

3. Define Access Levels

Access levels determine when a card can be used and on which doors.

Steps to Create an Access Level

Click the "Access Level" tab
Click the "+ Add" button
Name the access level in the 'New access level' box
Select a door
Click the Schedule "Assign" button
Repeat for all doors this access level should access
Click "Save" when complete

Access Level Examples

Employees 1

Front door access: Mon-Sat 7:30am-6:00pm

Accounting Dept

Accounting Dept Door access: Mon-Sat 7:30am-6:00pm
File Room access: Mon-Sat 7:30am-6:00pm
Check Printing Room access: Mon-Sat 7:30am-6:00pm

Management 1

Front door access: Mon-Sun 24 hours
Back door access: Mon-Sun 24 hours
Accounting Dept Door access: Mon-Sun 24 hours

Gym

Gym door access: Mon-Fri 6:00am-8:00pm
Exterior Entry door access: Mon-Fri 6:00am-8:00pm

Theater

Theater door access: Mon-Fri 8:00am-6:00pm

A cardholder can have multiple access levels. For example, all employees get "Employees 1" access level, but if they sign the gym waiver, you would add "Gym" access level, or if they are in the accounting department you would add "Account Dept" access level.

4. Define Cardholders

Use cardholder to define a user's card details and access privileges.

Steps to Create a Cardholder

Click the "Cardholder" tab
Click "+ Add"
Enter the user's Name and card number
Set a card expiration date if needed (useful when an employee gives notice)
Select an access level from the drop-down box
To add additional access levels:
- Click "No additional access level - No door exceptions"
- Click "Add" under 'Additional access level'
- Select the additional access level
To add door exceptions:
- Click "Add" under 'Door exceptions'
- Select a door, select a schedule, and choose "include" or "exclude"
Click "Save" when complete

Prepared by AvanteTec Corporation